Organisational Resources, Presentations Within Industry, Relationships And Communication

By Dom Richards


Running meetings is an art form and unless you master the basics, it will only become more difficult throughout your career. Why call a meeting. A meeting is called because you want to sort something out. Why do you need to sort something out. Because you are unsure of something or need help with something or disagree with others about something etc etc.

SO...What do you need to know: Who to invite the meeting - People with influence and who can produce something that will assist you. Who not to invite to the meeting - People who shoot from the hip and put up road blocks for the sake of it. How long the meeting should go for - Depends on what your agenda is, but don't be afraid to book out 30mins-60mins if its only going to take 10mins (people love meetings that are efficient and to the point).

Ensure everyone bring pre-work materials to the meeting and create an action list at the end of the meeting for future meetings. Follow up the action list with an email first then phone call. Keeping on top of everything that is going on can be difficult but people certainly require reminders at times.

Quite often the discussion in meetings will become heated and people will have different views. The parking lot is a great tool for these sorts of issues. Always remain neutral and calm. Agenda: Context - Reasons for having a meeting, and the issues you have. Stakeholders - Ensure the correct people are involved and feel empowered. Your position - Discuss your ideas for the path forward. Action items - Keeping track of what is required and by when and whom and the context. Close out - Let everyone know that you appreciate their time.

Management presentations can be nerve racking and preparation is the key to minimising the risk of embarrassment, failure or more work. With a positive spin, it is all about selling your great work and gaining support from those who can allow additional resources or steer the project towards where it needs to go. What does management generally want. To reward those doing a good job, remove risk from the project, allow changes ;to priorities and report on the successes up the management chain. What do you want from management. In general the project needs to be finished and you want support to continue on as you have done, in fact you are there in the first place on most occasions because you have done a good job and management want to share your success.

Organisational behaviour is the study of why people do the things they do, how and its effects upon business efficiency. Trust and respect are key elements of organisational behaviour as they can shape outcomes and give those in pivotal positions the support they require to excel and exceed expectations.

Presenting to management advice

Start with the context, move to the key learning and goals, finish on the benefits to the business and success.

This is the standard model for leaving lasting positive impressions, don't finish you presentation on a negative

The flow of the presentation should include the challenges early on and then focus on the positive fixes and conclusions. If you focus on the negative then so will the audience and this will leave a negative impression.

Pictures, management love pictures, the reason pictures or graphs are so great for presentations is that they provide a simple message and provide context.

Keep presentation of complex ideas to a minimum and keep it simple for a lasting effect.

We all want to do a good job. Relationships at work are pivotal, show your worth!




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